Tokyo Office Administrator

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder led, profitable and growing. We are hiring Tokyo Office Administrators with excellent English to help take responsibility for the success of our Tokyo office.

Our office administrators are part of our global business services team which covers business services, travel and logistics, events, expense management and administration. We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.

Location: This is an office-based role based in Tokyo.

What your day will look like

• Create a professional, positive and welcoming environment for colleagues and guests
• Proactive management of front-of-house, meeting rooms and desk space
• Clerical, administrative and logistical tasks such as ordering supplies, office equipment, and processing invoices
• Creating and maintaining relationships with internal and external stakeholders
• Cross team collaboration across the company

What we are looking for

• Excellent academics
• Excellent spoken and written English skills
• Responsible and accountable
• Self-awareness and thoughtfulness
• Ability to travel up to twice a year for company events of up to two weeks duration
• Ability to grasp our existing technical systems and suggest improvements
• Strong problem-solving skills with attention to detail
• Excellent communication and interpersonal skills
• Adaptability in a fast-paced, ever-changing environment

What we offer you

We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.