Executive Assistant, Woven Capital

Woven Capital is a $1.6 billion growth fund that exists to create a global portfolio of partners and technologies that advance the vision and mission of Toyota. We do this by investing in growth-stage companies that have the potential to partner with us—across areas as diverse as the future of mobility, connected cities, next-generation vehicles, automation, hydrogen, batteries, and electrification. We're committed to finding the latest, thoughtful businesses and helping them bring their innovations to a global market. As investors, we focus on creating long-term value for our customers, partners, and society-at-large. And we do that by aligning our portfolio with the Toyota group of companies.

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WHO ARE WE LOOKING FOR?

Woven Capital is seeking an Executive Assistant to support our senior leadership, including the Chief Investment Officer (CIO). In this role, you will manage complex, global scheduling, travel arrangements, and day-to-day administration, while supporting smooth collaboration and operations across the broader team.

We are looking for someone who thrives in a fast-paced, global environment, can flexibly prioritize and manage multiple tasks efficiently, and takes a proactive approach in anticipating needs.

RESPONSIBILITIES

• Calendar & Meeting Coordination: Manage complex, global calendars for senior leadership across time zones, coordinating meetings with internal and external executives and their assistants. Support Partners with complex or large-group scheduling as needed.
• Travel Management: Arrange business travel for senior leadership, including flights, ground transportation, and visas
• Information Flow: Manage information flow in a timely and accurate manner
• Document Management: Maintain organized documents and track items pending leadership review or signature
• Expense & Invoice Management: Process and settle expenses and invoices for senior leadership
• Team Coordination: Support coordination for the Investment and Portfolio Success teams, including large-group scheduling and ad hoc team travel, based on needs and capacity
• Event Support: Assist with planning and coordinating events
• Collaboration & Backup Coverage: Partner closely with the US-based Executive Assistant to ensure seamless global coverage across time zones, and provide backup support during absences
• Ad-hoc Tasks: Support new joiner onboarding and collaborate with assistants across teams as needed

MINIMUM QUALIFICATIONS

• Bachelor’s Degree required
• Minimum 3-5 years of experience as an Executive Assistant or similar high-level coordination role